Project Secretary / Document Controller (Houston)

We are urgently seeking an efficient and experienced Project Secretary/Document Controller to join our Project Management Department in Houston, Texas, USA. The successful candidate will take responsibility for all document control, organisation and administration duties related to the project, and serve as the first line of contact for all related enquiries, both internal and external.

This role would suit a confident individual with excellent administration skills and a proven track record of providing first-class organisational support in a document control/project management environment.

Your role

• Prepare procedures at the beginning of each project and keep the files up to date during the project
• Perform all administrative tasks as laid down in the department, team or work procedures;
• File, retrieve, copy, and distribute documents as required
• Prepare and distribute Master Document Register and keep it updated
• Control revision of documents
• Familiarise with, update, and work with databases and documents;
• First line of contact for document enquiries, internal and external
• Collect, implement and use knowhow and experience for the purpose of improving customer service
• Initiate action to prevent the occurrence of any non-conformities relating to the product, process and management system
• Organise meetings, book rooms and flights for all members of your project team

What we expect from you

• Good knowledge of SharePoint, possibly CADAC
• Experience with document controlling is preferred
• Written and spoken Spanish language skills are a plus
• Strong attention to detail and be proactive
• Proficient user of MS Office
• Track record of delivering to high technical and quality standards

What we offer you

• Work in a dynamic, world-leading offshore company
• Company-paid medical, life and disability
• Competitive salary of 35K-50K per year and 5% 401K match
• Work in an easy-to-reach office with parking
• Company-paid holidays and vacation allowance

Interested?

Apply for the role as Project Secretary/Document Controller by clicking ‘Apply’.

In our application procedure, you can read what to expect when you apply for a job at Allseas.