Manager Finance and Administration (Perth)


Manager Finance and Administration (Perth)

The Manager Finance & Administration is responsible to handle all financial and HR aspects for the local project office of a privately owned Group active in the off-shore oil and gas sector. The Group includes about 50 legal entities and works on a centralised basis, with the European head office providing support at all levels for the local project office in Perth.

The Manager Finance & Administration activities range from being end-responsible for the books of the 2 Australian legal entities, including all statutory, tax and Group reporting aspects, to executing the day to day accounting and closing tasks. A hands-on mentality is a pre-requisite. He/she will be assisted by a part-time AP officer, given the number of AP invoices. The projects are supported by a separate cost control function, allowing the Manager Finance and Administration to focus mainly on financial accounting and proving HR support to the business. The local office in Perth will employ up to 30 persons in 2019.

Responsible to handle the finance and accounting function from A to Z in line with the corporate standards and complying with local accounting and tax regulations. Provide HR support and payroll service, in line with corporate standards and in support of the local office management. The Manager Finance & Administration reports to the Group Finance and Accounting Manager. Daily guidance for HR activities is provided by the Group HR Manager.

Your role

Finance (about 80%) 

Statutory and taxes: 

  • Manage all statutory financial matters, including external audits and local tax matters;
  • Be the full owner of the financial statements and notes for the legal entities, according to local accounting standards or GAAP;
  • File annual statements on due time;
  • Prepare and book the corporate tax provisions and accruals;
  • Filling of monthly GST and other local taxes declarations;
  • Be the first line of support regarding tax matters with the local tax authorities in co-ordination with the Taxation Department.

G/L Accounting: 

  • Perform the quarterly closing’s tasks respecting the deadlines to produce a trial balance by legal entity and act as legal entity controller;
  • Calculate and book interests on intercompany loans;
  • Run the B/S revaluation;
  • Accounting for intercompany cash transfers;
  • Prepare intercompany invoices and control balances;
  • Fixed assets accounting including construction in progress and depreciation posting and reconciliation;
  • Ensure appropriate accounting of project balances;
  • Analyse balances and accounts for accruals at month end;
  • Check the content and the correctness of the BS and P&L of the assigned companies;
  • Prepare specifics control documents and check the accuracy;
  • Report the trial balance of the two legal entities in HFM or corporate consolidation within deadlines and ensure quality of reported data under group accounting standards.
  • Support the Group Consolidation team.

Accounts Payable / Cash Management:

  • Check and record invoices in the Oracle ERP system;
  • Post, code, file, match and process the invoices, intercompany invoices and expense reports;
  • Process weekly electronic bank payments (Oracle + e-banking); Accounting of the bank debit/credit statements (daily);
  • Accounting of petty cash (monthly);
  • Prepare the bank reconciliations, justify reconciling items, clear reconciling items;
  • Own the ageing reports for outstanding balances;
  • Sign payments.

HR (about 20%)

  • Monthly HR reporting;
  • Run the payroll using local software solution;
  • Contribute or lead projects in developing rules and regulations according to Group policies;
  • Support and advise Management and relevant departments on employee related personnel matters;
  • Recruit, assess and introduce new employees;
  • Maintain contacts with recruitment agencies;
  • Maintain contacts with various governmental agencies, like departments of labour, immigration, etc.;
  • Manage and control the travel policy, approve all domestic travel requests;
  • Periodically evaluate and renew contracts of third party services such as office rental, cleaning, catering and travel;
  • Telecommunication, etc. in co-operation with procurement;
  • Periodically check the maintenance of the offices, rent cars and company apartments;
  • Maintain contact with visa attorneys and obtain visas for employees;
  • Be the main point of contact for all issues with expats.

What we expect from you

  • CPA degree or equivalent International working environment;
  • Hands-on mentality and common sense;
  • Solid financial accounting experience of at least 5 years;
  • Good knowledge of Oracle;
  • Experience with Australian payroll processes;
  • Supervisory experience;
  • Computer skills such as Microsoft Word and Excel, and E-mail.

What we offer you

  • Join a dynamic, world-leading technical company, with short communication lines
  • A positive, collaborative and creative work environment with team spirit at its core
  • Flexible working hours and 30 vacation days (FTE)
  • Good salary, travel allowance, pension arrangements and the possibility to join the collective health insurance
  • Personal growth and development opportunities, including study budgets, training and coaching
  • Healthy work-life balance, with subsidised sports memberships, on-site recreational facilities and various social events and festivities 

For further information, please contact Ruud Lezer, Recruiter at Allseas Engineering B.V.:+31 152681800

Candidates fulfilling the requirements may use the online application form. Deadline to apply: 1 December 2018

In our application procedure, you can read what to expect when you apply for a job at Allseas.

Field: Onshore
Discipline: Corporate
Location: Perth
Workweek: 40 hours
Apply with resume

Or call us at +31 15 2681800