Administrative Assistant Purchasing

To stay ahead of the industry, we are developing tomorrow’s technology today, transforming bold ideas into state-of-the-art solutions to meet the market’s ever changing needs. Do you trust your own vision and have the courage to pursue it? Then join the thinkers, leaders and visionaries at Allseas!

We are currently looking for an experienced Administrative Assistant with purchasing and commercial experience to join our multi-disciplinary Procurement Department in Delft, the Netherlands. You will be responsible for sourcing and purchasing materials, goods and services across multiple categories to support and maintain Allseas’ fleet, offices and yards, construction and machining entities, and to support the effective execution of projects.

Candidates will have the ability to successfully multi-task, possess good negotiation and strong communication skills and be comfortable working in a fast moving and high-paced environment. We are looking for someone who is keen to develop and grow within the role and to take on additional challenges and responsibilities.

Your role

• Support the department in such a way as to maximise efficiency, ensuring it is well organised and able to fulfil its tasks to the highest possible standard
• Support the Buyers, Unit Heads and Department Head in day to day matters so the department achieves and maintains the expected standards of quality performance and results
• Register all relevant Purchase Orders, contract/(frame) agreements and commitment information within the Oracle system • Identify and communicate possible bottlenecks
• Assist in providing information on prices, terms and conditions
• Liaise with requisitioners on the materials and services required
• Send out enquiries on assigned requisitions to suppliers
• Compile bid sheets from the various quotations received and recommend suppliers
• Create Purchase Orders and submit for approval
• Issue approved Purchase Orders and file order confirmations
• In case of deviations, liaise with requisitioner and supplier on best way to resolve
• Process and approve invoices in APROImaging
• Register loose rigging in RigPro

What we expect from you

• MBO or equivalent in Administration, Commerce or Secretarial Assistance, and/or relevant purchasing/commercial experience in a high competitive and demanding environment
• General commercial and administration knowledge
• Experience with an ERP system and Microsoft Office, experience with Oracle is a plus
• Highly organised with a hands-on, no-nonsense mentality and an ability to work on own initiative
• Good command of the English language, both written and spoken
• Willingness to travel

What we offer you

• Join a team-minded and energetic department, with committed professional colleagues
• Work in a dynamic, world-leading offshore company, with short communication lines

Interested?
Apply for the role as Administrative Assistant Purchasing by clicking ‘Apply’. If you have specific questions related to the vacancy, please contact Delilah Snijder, P&O Consultant, at Allseas Engineering B.V.: +31 15 2681800

In our application procedure, you can read what to expect when you apply for a job at Allseas.