Project Secretary / Document Controller

To stay ahead of the industry, we are developing tomorrow’s technology today, transforming bold ideas into state-of-the-art solutions to meet the market’s ever changing needs. Do you trust your own vision and have the courage to pursue it? Then join the thinkers, leaders and visionaries at Allseas!

Allseas is a world-leading contractor in the offshore energy market, with dynamism, rapid progress and pioneering spirit at its core. We are experts in the design and implementation of large offshore energy infrastructure projects, with a proud history of delivering first-class services, operational excellence and dedicated expertise to clients worldwide.

In our easy to reach office in Kuala Lumpur, Malaysia, we are seeking for an efficient and experienced Project Secretary / Document Controller to join our team. The successful candidate will take responsibility for managing all office management, organisation and administration duties, and serve as the first line of contact for all project related enquiries, both internal and external.

Your role

This role would suit a confident individual with excellent administration skills and a proven track record of providing first-class organisational support in a document control/project management environment.

Your role

• Perform all administrative tasks as laid down in the department, team or work procedures
• File, retrieve, copy, and distribute documents as required
• Support in document control
• Familiarise with, update, and work with databases and documents
• First line of contact for document enquiries, internal and external
• Collect, implement and use knowhow and experience for the purpose of improving customer service
• Initiate action to prevent the occurrence of any non-conformities relating to the product, process and management system
• Organise meetings, book rooms and flights for all members of your project team
• First line of contact for office related matters (agent, IT, suppliers, etc.)
• Manage stock levels of stationary and pantry supplies
• Manage rental apartments for expats
• Organise team events
• Miscellaneous tasks to support the ongoing work

What we expect from you

• Minimum of 3 years of relevant working experience, preferably within an international organisation.
• Skilled user of MS Office with good knowledge of SharePoint
• Experience with document control is preferred
• Track record of delivering to high quality standards
• Good command of the English language, both written and spoken.

What we offer you

Working at Allseas allows you the chance to work in a dynamic, fast-paced, entrepreneurial environment, with creative thinking, collaboration and down-to-earth culture at its core.

You can expect

• competitive industry benchmarked salary and excellent pension
• performance based salary raises and bonuses
• extensive training and development programme, study budgets and coaching

Interested?

If you feel that you can contribute to our business by diving into this exciting opportunity, we are looking forward to receiving your CV and motivational letter! Please apply via the ‘Apply’ button.

An online personality questionnaire can be part of the selection procedure

In our application procedure, you can read what to expect when you apply for a job at Allseas.