Project Secretary/Document Controller


Project Secretary/Document Controller

To stay ahead of the industry, we are developing tomorrow’s technology today, transforming bold ideas into state-of-the-art solutions to meet the market’s ever changing needs. Do you trust your own vision and have the courage to pursue it? Then join the thinkers, leaders and visionaries at Allseas!

We are currently looking for an experienced Project Secretary/Document Controller to join our Project Management Department in Delft, the Netherlands, on a temporary basis. The successful candidate will take responsibility for all document control, organisation and administration duties related to the project, and serve as the first line of contact for all related enquiries, both internal and external.

Your role

Your role

  • Prepare procedures at the beginning of each project and keep the files up to date during the project 
  • Perform all administrative tasks as laid down in the department, team or work procedures
  • File, retrieve, copy, and distribute documents as required
  • Prepare and distribute Master Document Register and keep it updated 
  • Control revision of documents 
  • Familiarise with, update, and work with databases and documents 
  • First line of contact for document enquiries, internal and external 
  • Collect, implement and use knowhow and experience for the purpose of improving customer service 
  • Initiate action to prevent the occurrence of any non-conformities relating to the product, process and management system

What we expect from you

What we expect from you

  • MBO degree in Secretarial degree or equivalent
  • Relevant experience as Department Secretary, Project Secretary or Personnel Assistant, preferably within an international company 
  • Experience with document controlling is preferred 
  • Good command of the English language, both written and spoken 
  • Strong attention to detail and be proactive 
  • Proficient user of MS Office 
  • Track record of delivering to high technical and quality standards

What we offer you

Interested? Apply for the role as Document Controller by clicking ‘Apply’. If you have specific questions related to the vacancy, please contact Delilah Snijder: +31 15 268 1800

In our application procedure, you can read what to expect when you apply for a job at Allseas.

Field: Onshore
Discipline: Projects
Location: Delft
Workweek: 40 hours
Apply with resume

Or call us at +31 15 2681800